Some expenses are a little more complex:
Client entertainment: While business entertainment costs are not usually allowable expenses, you must understand the specifics of these costs.
Home offices: If you work from home as a sole trader you can claim some household expenses for the section of the house used for business. For a limited company these costs are assuming the costs exceed the regular household costs if they hadn’t been working.
Personal vehicles: If you use your own personal vehicle for business purposes then you can expense a portion of the costs based on the amount you use it for work.
Expenditure
Capital allowances - Long term assets.
Allowable expenses - day to day costs
Taxes
Capital allowances – tax relief over the life of the asset
Allowable expenses – immediate tax relief in the year they were occurred
Claiming allowances
Once identifying the assets you must calculate the allowance based on the relevant rates and include this in your business’s tax return. It is essential to keep detailed records of these assets and when they were purchased.
Financial planning
When planning your yearly finances it’s important to try to consider capital allowances that could significantly reduce a company’s tax liability, therefore you should think about the timing of any large purchases and keep up to date with any incoming allowance rate changes.
Tracking and managing: In order to maximise your business expenses it’s important to keep a keen eye out and track to the best of your ability, some good strategies for tracking expenses include:
Software: Using software that integrates into your accounting means you can track expenses in real time and keeps a neat record of finances.
Employee education: If you have another employee working for you its essential they are also aware of what is an allowable and what is a capital expense. Guidelines should be in place on what to do with these expenses how to document them and where to report them.
Hiring a professional: An accountant experienced in managing finances ensuring all transactions are recorded and compliant can be extremely valuable and time saving
Filling receipts: Keeping all of your receipts in an organised manner means you can substantiate any expenses you may try to claim.
All of this is critical for ensuring your not only efficient with your taxes but that you are also compliant therefore safeguarding your business finances.